Information Policy
Introduction
Qeep Group's external reporting/accounting material and investor relations (IR) will be characterized by the greatest possible openness, accuracy of content, good accessibility and expedience.
Corporate managers, every member of the board and all employees working with the company's financial and other critical information should, without exception, promote the quality of our communications on the basis of their knowledge and the information available to them. We must continuously strive to formulate information in a way that it is readily digestible by the recipient and in all other respects corresponds to the demands of financial markets.
Responsibility
The CEO of Qeep Group is responsible for the company providing information and investor relations (IR) in accordance with this Policy.
Production of external reporting/accounting and information material
Reporting/accounting information will be prepared by the company's staff in accordance with routines laid down by each MD and the CEO of the group. Documentation for interim reports, year-end and annual reports must be submitted to members of the board of the group approximately one week prior to the announced date of publication. The board of the group will deliver these reports.
Press releases will be produced by the CEO of the group, the Managing Directors, or the person that he/she appoints in her/his place (for example, head of communications or similar), and when necessary in collaboration with an external PR firm.
Distribution of reporting/accounting information and press releases
External reporting/accounting information, interim reports and year-end reports shall as far as possible be publicized in accordance with the regulations of the Stockholm Stock Exchange.
We aim to create a sound, fair and reliable basis on which external shareholders and the financial markets can properly assess the shares of the Qeep Group.
When working with information, a balance must be made between the obligation to provide shareholders and other interested stakeholders with information, the right to postpone the release of information for commercial or other reasons and the obligation to treat all shareholders and other stakeholders equally. Risks associated with selective communications should always be taken into account.
It is the policy of the company not to disclose forecasts regarding future earnings trends.
Annual reports will be publicized on the company's website. Printed annual reports will be distributed to those shareholders who have indicated to receive them as such.
Contacts with the media
Contacts with the media will be conducted by the Managing Directors, the CEO of the group, or through employees appointed by the MD or by the CEO in each individual case. However, individual employees may express views in specialist professional publications concerning matters relating to professional subjects. Employees should refer to the company's MD or the CEO of the group as regards all other matters.
Contacts with capital market stakeholders and shareholders
Contacts with analysts, institutional shareholders and other capital market stakeholders will be conducted by the CEO of the group, or through employees appointed by the CEO of the group in his place.
The group's CFO will participate in any detailed presentations of financial reports.
There is no such thing as 'off the record'. All information provided to a journalist should be regarded as public.
Contacts with private shareholders must be dealt with by the CEO of the group, the chair or CFO. Shareholders who so wish shall be afforded the opportunity to have contact with the CEO of the group, deputy MD or CFO. Such contact may take place by telephone, fax, e-mail, letter or personal visits. As regards ownership or board issues, the chair or a member specially appointed by her/him will respond.
Information submitted in the course of these contacts shall refer to previously publicized events and financial reports.
Website
Qeep Group's website on the Internet shall aim at satisfying the formal requirements imposed by the Stockholm Stock Exchange, but should also contain such information as a company with international operations and high IR ambitions is expected to provide. An appointed 'webmaster' will act as the person responsible for practical aspects within the framework of the company's overall information/communications policy.
Policy concerning rumours and information leaks
The policy of the Qeep Group is not to comment on rumours affecting the company or individual commercial events.
The company shall deal with sensitive information at all levels in such a way that minimizes the risk of 'leakage'.
No more people than are necessary will be involved in negotiations concerning corporate acquisitions. Such individuals shall be required to sign a confidentiality undertaking and be informed that they are subject to insider provisions.
When important corporate events are imminent, or if it is reasonable to assume that they may occur, a press release, document or other statement shall be prepared in advance so that it can be quickly publicized if necessary.
Officers holding posts referred to in the Information/Communications Policy
Anders Holm, founder and CEO Qeep Group AB
Bo Erlandsson, CFO Qeep Group AB
Mathias Bönnemark, MD Qeep Sverige AB
Haavard Holmen, MD Qeep Norge AS
Lars Hansen, MD Qeep AS
www.qeep.com is Qeep's website for IR and media contacts.